This privacy notice (“Privacy Notice”) explains how Insight IT Recruitment Limited collects, uses, stores, and protects personal data. It also outlines your rights under UK data protection laws.
1. Who this notice applies to
This Privacy Notice applies to:
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Candidates – independent contractors, temporary workers, permanent role applicants, and those submitting speculative CVs.
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Clients – any company, managed service provider, or other entity receiving recruitment services.
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Employees – current or prospective employees of Insight IT Recruitment.
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Suppliers – current or prospective service providers.
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Website visitors – anyone visiting or using our website, including registered users.
2. Our legal framework
Insight IT Recruitment complies with UK data protection laws, including:
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UK General Data Protection Regulation (UK GDPR)
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Data Protection Act 2018
Collectively referred to here as Data Protection Legislation.
3. Personal Data we may process
Personal Data may include:
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Name, title, address, phone number, and email
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Date of birth
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Emergency contact details
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Tax-related information
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Salary, benefits, pension, or payroll details
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Right to work documents
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CVs, cover letters, references, assessments, and work history
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Skills, qualifications, professional memberships
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Financial information (where required for checks)
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Job preferences and inferred interests
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Photographs
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Client feedback on performance
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Information provided by referees or other third parties
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Business or insurance information
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Marketing preferences
Website usage data:
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Technical data: IP address, browser, operating system
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Usage data: pages visited, time spent, clickstream data
Special Category Personal Data (requires extra protection) may include:
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Health or disability information (for reasonable adjustments)
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Criminal conviction information where required by law or by clients
4. How we collect Personal Data
We collect Personal Data from:
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Directly from Candidates, Clients, Employees, and Suppliers
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Communications (phone calls, emails, SMS, social media)
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During recruitment processes or applications
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Third-party sources (agencies, referees, job boards, background checks)
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Public sources (e.g., LinkedIn)
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Clients (feedback or performance-related data)
5. How we use Personal Data
We process Personal Data to:
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Provide recruitment services (interviews, placements, payments, compliance checks)
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Enable job applications, alerts, and candidate communications
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Manage relationships with Candidates, Clients, and Suppliers
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Market our services (with consent where required)
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Maintain IT systems and prevent unauthorised access
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Comply with legal and regulatory obligations
For Candidates, we may also:
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Verify right to work
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Conduct pre-employment screening
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Perform background and compliance checks
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Monitor system use
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Conduct analytics to improve services
6. Automated decision-making
We use AI and automated tools for recruitment processes, including CV parsing, candidate matching, and summarisation.
All key recruitment decisions involve human review, ensuring fairness and compliance.
Where legally required, we will seek your consent or provide additional transparency about automated processing.
7. Legal basis for processing
We process Personal Data where:
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It is necessary to perform a contract (e.g., placing a candidate with a client)
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It is required by law
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It is in our legitimate interests (running a recruitment business)
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We have obtained your consent
We may process data without consent where permitted by law.
8. Failure to provide Personal Data
If you do not provide the requested data, we may be unable to provide services, including job placement, payment, or compliance checks.
9. Sharing Personal Data
We may share Personal Data with:
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Clients – for recruitment, placements, invoicing, or payments
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Other recruitment agencies or intermediaries
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Referees or employers
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Background check providers
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Professional advisers – lawyers, accountants, auditors
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Authorities – where required by law
All third parties must protect Personal Data according to our standards. We may also share anonymised diversity data for reporting purposes.
10. Data storage and transfers
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Data is primarily stored securely in the UK.
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Data may be transferred outside the UK/EEA, including to clients in the United States.
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Transfers use appropriate safeguards such as standard contractual clauses to ensure compliance with UK GDPR.
11. Data security
We maintain security measures including:
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Access controls and encryption
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Regular backups
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Monitoring and logging of systems
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Incident response procedures
We will notify relevant parties and regulators in case of a data breach, where legally required.
12. Data retention
Personal Data is retained only as long as necessary for:
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Recruitment services
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Legal and regulatory compliance
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Business or reporting requirements
We apply deletion, anonymisation, or archiving processes where appropriate.
13. Cookies
Our website uses cookies to improve user experience and collect anonymous usage data.
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Types of cookies:
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Essential cookies – required for basic functionality
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Performance cookies – help us understand website usage
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Functional cookies – remember user preferences
You may manage or disable cookies in your browser settings, but some website features may not function fully if disabled.
14. Your rights
Under UK GDPR, you have rights including:
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Access – request copies of your Personal Data
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Rectification – correct inaccurate or incomplete data
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Erasure – request deletion of your Personal Data
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Restriction – limit processing of your Personal Data
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Objection – object to processing in certain circumstances
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Data portability – request transfer of Personal Data
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Withdraw consent – if processing is based on consent
To exercise your rights, contact: contracts@insight-rec.com.
We may request proof of identity to verify your request. You may also lodge a complaint with the ICO if needed.
15. Changes to this Privacy Notice
This Privacy Notice may be updated periodically. The latest version will always be available on our website.
Contact details:
Email: contracts@insight-rec.com
Address: C/O Burton Varley Ltd, Suite 3, 2nd Floor, Didsbury House, 748-754 Wilmslow Road, Manchester, United Kingdom, M20 2DW
